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How to Write an Administrative Assistant Resume

Administrative assistant resumes are read for reliability and tools. Show what you keep running, who you support, and the software you master.

How to structure it

Show what you keep running

Calendars, travel, meetings, expenses, records. "Managed calendars and travel for 3 executives" tells a hiring manager your scope at a glance.

List your software fluency

Microsoft Office, Google Workspace, scheduling and expense tools, basic CRM or ERP. ATS and managers both look for named tools, not "computer literate".

Quantify the support

Number of executives or staff supported, events organized, documents processed, or time saved through a process you improved.

Signal discretion and reliability

Handling confidential information, hitting deadlines, and being the dependable point of contact matter as much as task lists.

Keywords recruiters scan for

Work the relevant terms into your bullets. ATS and recruiters search for exactly these:

Microsoft Office / Google WorkspaceCalendar managementTravel coordinationMeeting schedulingExpense reportsData entryMinute takingOffice managementConfidentialityCRM / ERP basicsDocument managementEvent coordination

Common mistakes

Recommended template: Simple or Classic. PickedCV's ATS-friendly templates keep your tools, scope, and achievements readable to both the parser and the hiring manager, never watermarked.

FAQ

What skills matter most on an administrative assistant resume?

Named software fluency (Office, Google Workspace), organization, and measurable support such as the number of people or events you managed.

How long should it be?

One page is standard. Two only with extensive experience. Prioritize scope and tools over a long duty list.

Do I need a photo?

No. English-language resumes omit photos, date of birth, and marital status. Lead with tools and reliability.

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